Navy Tells Clerks to Skip Some Sailors’ Evaluate of Discharge Paperwork, Risking Errors

The Navy is telling clerks to forgo having some sailors assessment and signal a key piece of separation paperwork, the documentation that may considerably form a veteran’s life after service, and as a substitute systematically declare that signatures couldn’t be obtained in an effort to take care of an enormous backlog.

In response to a replica of the service’s coverage obtained by, early in 2021 the Navy instructed clerks processing DD-214 varieties for some separating and retiring sailors “to finalize member’s DD-214 by marking it ‘signature unattainable.'”

DD-214s listing numerous particulars about an individual’s service together with size, job specialties, awards and, maybe most significantly, the sort of discharge a service member acquired. One of many fundamental capabilities of getting a service member signal their DD-214 is it gives a possibility to make sure the shape is correct.

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By omitting this step, sailors could also be getting their paperwork barely quicker, however they run the danger of incorrect info, inflicting points for brand new veterans. One sailor who’s within the Navy Reserve instructed that her efforts to get her DD-214 concerned 5 revisions “as a result of they stored making errors.”

The Navy confirmed that the coverage is in impact when requested by on Thursday. By a spokesman, Rear Adm. Stu Satterwhite, the commander of MyNavy Profession Heart and the person who’s overseeing the efforts to take care of the backlog, famous that “the DD-214 stays legitimate even with out the Sailor’s signature as long as it’s signed by a certified official.”

“DD-214s marked on this method are legitimate and don’t have an effect on a Sailor’s potential to entry any veteran or transitional advantages,” Satterwhite added.

It’s unclear when the backlog first started to trigger critical issues, however has reported on the points it has created for sailors since July. In a September interview with, Satterwhite defined that the problem stemmed from the Navy’s efforts to consolidate the way it processes every kind of transactions for sailors — not simply DD-214s — and that in August the backlog was 789 sailors.

Whereas the varieties could also be legitimate even when unsigned by the particular person whose service historical past they summarize, the follow is doubtlessly problematic each due to potential errors and since it seems to paper over technical points with digital signatures.

The doc might be extremely necessary as it’s key to claiming advantages, making use of to authorities jobs, and customarily testifying to particulars of a navy profession, with any errors doubtlessly inflicting disruptions to a veteran’s transition to civilian life.

“I submitted every part for them to place in there — they misspelled my identify,” Joan, the Navy reservist who described the necessity for 5 corrections, defined. Joan’s identify has been modified out of concern of retaliation.

“Two weeks later, it is fastened, however I am lacking awards,” she added. “You had them there earlier than, I do not know why they are not there anymore.” reached out to 5 different sailors who beforehand spoke to the publication about their issues with getting discharge paperwork. 4 stated they acquired copies marked “signature unobtainable.”

One sailor, now-separated James Donald, famous that he “was out there for my DD-214, and it nonetheless stated signature unattainable.”

One other now-separated sailor, Jason Mikulec — the one one of many 5 with a DD-214 he signed — stated he was instructed “it’s going to are available quicker in case you do not signal it” by a personnel clerk. He determined to attend to assessment a draft and signal the doc about two weeks earlier than his final day on lively obligation. The finished model ended up coming to him three weeks after he separated.

The coverage additionally hints at the truth that getting sailors to entry these varieties — that are made out there on Navy web sites — is a battle, given the backlog in addition to technical points.

The coverage that instructs clerks to skip reaching out to service members goes into impact solely “if a DD-214 shouldn’t be finalized inside 14 days of a member’s departure from the command on terminal go away” — which means near the purpose the place they’d possible begin to lose entry to authorities computer systems and card readers which are essential to log into the Navy web site the place the varieties are posted.

Satterwhite, in his assertion, famous that sailors who retain entry to the Navy web site “are in a position to confirm and signal their DD-214s electronically.” Nevertheless, this course of shouldn’t be simple to arrange on private computer systems, and the “steadily requested questions” part of the web site particulars a course of that primarily requires sailors to make sure every part is working earlier than they lose entry to authorities computer systems.

Even when sailors are in a position to log in, they nonetheless battle with digitally signing the shape utilizing Adobe, based on the sailors who spoke to

Joan stated that there is a problem with the Navy’s website, BUPERS On-line, “the place loads of computer systems don’t add the Adobe kind so when you click on on it, generally it deletes it.”

“They maintain sending me directions on the right way to obtain Adobe and all these items. I do not want that,” Joan stated. “I want the precise doc — I am unable to obtain it; I am unable to see it.”

One separating Navy officer stated that he, too, struggled to signal his DD-214 each from private and authorities computer systems.

“I am a digitally adept particular person — I downloaded all of the [certificates], I did every part they stated on the web site, I pay for the best finish of Adobe Artistic Suite,” he stated earlier than including that “nothing might get me in.”

Lastly, one other sailor at a command for detaching sailors instructed him to make use of Adobe with a Firefox browser on a authorities laptop. That recommendation did the trick.

“This can be a entire group constructed on transition, and you bought one dude within the nook that may determine these items out,” the officer stated.

When Satterwhite spoke with in September, he pressured that he deliberate to usher in extra assist by not solely rising the variety of sailors who focus on offering this assist to the fleet, but additionally bringing in additional civilian workers as properly.

“I see the method enhancing — not good — however enhancing,” Satterwhite stated on the time.

— Konstantin Toropin might be reached at Observe him on Twitter @ktoropin.

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